GENERAL SERVICES AGENCY

FUNCTIONAL/STRUCTURAL CHART

Chief Procurement Officier

Buyer Supervisor II

Administrator, Operations

Control Division

Surplus Property Mgmt. Administrator

Enforce open, full and free competitive pro-

Maintains and provides safe and adequate

Stock Control Section

Responsible for planning, administering, and

curement policies and practices; Reviews,

storage space; Inspects, receives, stores,

directing the Guam State Agency for Surplus

analyzes and determines procurement

processes and provides delivery services;

Updates master inventory; records through the

Property program of the Government of Guam

method/source; price and cost data on all

Maintains and provides adequate general

use of computer terminal input; Insures prompt

pursuant to FPMR 101-44-207 and Federal

requisitions.  Reviews, researches and

store items replenishment support to

stock replenishment through local vendors;

Property and Administrative Services Act of

writes commodity specifications.  Pro-

satellite supply outlets; Clears bill of ladings

Issues and concurrently updates master item

1949 as amended; Clearinghouse for Federal

cesses and issues purchase orders from

and haul cargoes.  Processes receiving

stock register (MISR); Maintains open order

Surplus Personal Property Assistance Pro-

requisitions with established procurement

reports and directs and upkeeps delivery

files and aggressively follow-up for payment.

gram; Screens and requests allocation of

methods;  Formulates bid packages;

vehicles and warehouse equipment.

property.  Maintains records of receipts and

issues, opens, evaluates, recommends

Customer Service Section

distribution.  Prepares and submits reports to

and prepares awards on bids and con-

the U.S. General Services Administration;

tracts; 'maintains and controls bids,

Maintains logbook and assigns numbers for

Determines donee program eligibility and

contracts and purchase order status and

each transaction of purchase orders;

maintains and updates program eligibility

follow-ups.

Distributes original purchase orders to its

records; Conducts utilization and compliance

appropriate destination; Establishes open

reviews of properties donated to determine

orders and completed files by follow-up;

non-compliance and submits reports; Conducts

Maintains record of incoming requisitions,

physical inventory of surplus property;  Initiates

processes and transmits invoice documents

the conduct of internal audit of SASP finances

to accounting for payment; Assist and main-

and conformance review (External Audit) in

tains efficient customer service relations.

accordance with the State Plan of Operation;

Clearinghouse for Government of Guam

Surplus Property.  Conducts surplus property

sealed bid.

Revised: 5/4/94